thankQ Help

Enter payments received from the mailing

1.Click Batch Information under the Finance module

2.Click New

3.Enter or select a Batch Type

4.Enter a Description for the Batch

5.Enter any defaults such as Source codes etc on the Batch Defaults tab

6.Click OK

7.Click New Payment under Workflow

8.Click on the Pick List icon beside Serial No and select the contact

9.Enter the Payment Date

10.Enter the amount of the payment

11.Select the Payment Type from the drop down and if not cash enter details of payment

12.Enter a Narrative

13.Click on the Pick List icon beside Source and enter the source code relevant to this payment

14.Press the Tab key

15.Click OK once all information has been entered

16.Repeat above steps to enter all the payments

17.Close the Payment Details form

18.Click Report and select a Batch Report if required

19.Click Submit for Checking under workflow

20.Produce a Paying In Slip if required

21.Click on Set Payments as Successful

22.Click Approve Batch

23.Click on Receipt Letters for receipts if required

24.Create the file for Finance if required

25.Click Log as Posted to Accounts once all is completed